Warning Signs Your Business Needs The Cloud

Cloud Technology

Despite the inherent potentials cloud computing offers, many businesses are yet to tap into the opportunities the cloud service presents, below are warning signs these brands should take into cognizance which indicates they nrrd cloud.

1. It Takes More Than 3 Days for a New Employee to Get Their Email Address

Why This is a Warning Sign

Not only is it frustrating, but when a new employee can’t get set up right away, it’s a drag on productivity,
and you’re making a poor first impression on a new team member. More than that, delayed set up times
could be symptomatic of a larger problem within your IT department.

How The Cloud Can Help

Bureaucracy be gone! Microsoft Office 365 allows for the provisioning of a new email and entire
corporate identity in a matter of minutes. The only costs is for the user fee. Scalability is one of the core
value propositions of the cloud.

 

2. Employees are Using Unapproved Services (i.e. Dropbox or Google Docs)

Why This is a Warning Sign

First of all, services like these are usually in conflict with your employees’ use- of- technology agreements.
Unapproved cloud services also pose a policy, security, privacy, and/or regulatory risk because you rarely
have any insight or control over how the data flows within the application.

How The Cloud Can Help

Competition has pushed cloud business software to the point of matching, or exceeding, consumer
software in terms of convenience. Cloud productivity solutions work the way your employees work. And of
course, these tools are subject to your own security policy definitions.

 

3. You Have No Idea Which Devices Are Being Used to Access Company Data

Why This is a Warning Sign

As your employees begin to push for a “bring your own device” (BYOD) type of device policy, company
data can feel like it’s being torn from your grasp. Whether you like it or not, more and more of your
organizations’ documents and systems are being accessed from devices that you don’t control. Not
knowing the who, what, where, and when of corporate data access means that it might already be in the
wrong hands.

How The Cloud Can Help

Every request for corporate data stored in the cloud is accompanied by authentication. But before
authentication has been passed, your cloud tracking system takes note of (and logs) the IP address, user,
device, network type, and more – just in case you have restricted any of those variables from accessing
your data

4. Your Work Technology Is Less Advanced Than Your Technology at Home

Why This is a Warning Sign

Work technology and home technology serve very different purposes. Your work technology is essential
for productivity and your business’ overall health – and a lot more money is spent on maintaining your
work technology. If your work technology is less advanced than your home technology, then your company
is probably having issues keeping up.

How The Cloud Can Help

Going with Office 365 means that your business productivity software will always be on the cutting edge.
As the pace of development increases, new features are becoming more impressive and introduced more
frequently. The only way to plug your business into that kind of productivity without massive, constant,
upgrade costs is to rely on the cloud.

5. You Don’t Know If Employees Are Even Using the Software You’ve Purchased

Why This is a Warning Sign

Sometimes you make a big investment in a new technology and it just doesn’t “take”. This happens more
than you think – a large investment that looks good on paper doesn’t resonate with the intended users,
and employees devolve back to the unproductive way of doing things.

How The Cloud Can Help

The cloud provides an unforeseen level of insight into the utilization of the services that you pay for. From
a central console, you can easily assess whether or not your investments have been adopted. Going with
the right partner can also help ensure that your people buy in to new initiatives.

6. You Can’t Upgrade your Software Without Wide-Spread Downtime

Why This is a Warning Sign

Your IT team has better things to do than perform upgrades in the evenings and weekends. And no matter
how good your timing is… if your organization has offices in more than one time zone, someone is going
to be negatively affected. Who wants to pay overtime for that?

How The Cloud Can Help

When you go to the cloud, 99% up-time is guaranteed, and in some cases up to 99.99%
This is achieved by tiered upgrade processes and distributed data centers

7. Everyone has a Different Version of Office

Why This is a Warning Sign

Over time, old devices and contract expiration lead to your employees’ machines all looking a little
different. This is tricky to support, inefficient to pay for, and a major burden on productivity.

How The Cloud Can Help

Moving your business to the cloud means that you don’t have to worry about having the latest version of
your productivity software. Updates – and the labour that goes into updating – is included in your monthly
user cost.

8. You Pay a Separate Bill for Office, Web Conferencing, and/or Email Services

Why This is a Warning Sign

First of all, you’re probably paying more than you should be for essential business software if you’re billed
for each of them independently. Secondly, different bills mean that you have likely have software in varying
states of upgrade and that you’re purchasing from different providers. These scenarios are complicated to
manage, inefficient when setting up new users, and lack meaningful integration.

How The Cloud Can Help

Microsoft Office 365 offers 100% integrated access to your document processing (Office), web
conferencing (Skype), and Email/Calendar (exchange) at the lowest possible price – all wrapped up in a
single user license.

 

 

Excerpts from Encore Business Post

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